Board Portal Best Practices: Increasing Engagement on Your Board of Directors
By Dustin McKissen, November 05, 2017
An engaged board is an effective board, and an effective board is
a requirement if your organization is going to meet the goals it set forth in
plan. It sounds simple, but organizations often struggle to get their
directors engaged and excited about the work of the board and the organization
those directors lead.
Here are a few best practices you can follow to improve engagement
on your board of directors.
a board orientation for your directors.
It’s hard to be engaged when you don’t know exactly what it is
you’re supposed to do. That’s true for any role in any organization, including
a board of directors.
Fortunately, there is an easy fix that will help new directors
start off on the right foot—and in the long run increase engagement throughout
When a new director joins the board, schedule a new director
orientation as soon as possible. Review your organization’s strategic plan,
current board priorities, frequency of meetings, attendance policies, and
whether board members can expect to receive meeting material in printed form or
have access to paperless meeting materials.
A simple thing like an orientation might not seem like an
important step in maximizing engagement with your board of directors, but it
is. In any role—including serving as a director on a volunteer board—it’s hard
to be engaged when expectations are unclear.
your board members meaningful roles.
Directors don’t volunteer for a board to get an intimate
understanding of Robert’s Rules of Order.
Directors volunteer for a board because they support the mission
of the organization. Directors volunteer for a board because they believe they
can make a difference. Directors volunteer for a board because they want the
opportunity to be leaders in their community.
Give your directors a chance to utilize their leadership skills
and their passion for your organization. Identify opportunities for individual
directors to lead strategic initiatives and important projects. Additionally,
make sure your organization has written job descriptions for officers and
directors. Like the orientation, job descriptions help members of a board of
directors understand exactly how they will contribute to your organization.
serving on a board of directors easy.
Directors at mission-oriented organizations like nonprofits,
school districts, cooperatives, trade associations, and community banks are
almost always volunteers. They have lives, careers, and responsibilities they
must balance alongside the time they dedicate to your organization. If serving
on your board of directors becomes a logistical hassle, engagement will suffer,
and attendance at board meetings may become spotty.
In the long run, your organization will suffer as your directors
become frustrated by inconvenience.
That’s why BoardPaq has designed a board portal that makes service
on your board of directors as easy and convenient as possible.
Our board portal includes the following features that will
increase engagement by making service on your board easier and more convenient:
· News and announcements that help keep
directors aware of information they need to know.
· A home screen that allows directors to complete
assignments from prior meetings as well as review and comment on draft
· A meeting calendar that gives easy access to
upcoming meetings as well as past meeting materials.
· An online agenda for meetings that gives users
the ability to view documents and add notes to agenda items.
· One-button download that gives users access to
the most up-to-date content and lets users download all available meeting
documents with just one touch.
· Secure, real-time discussion that enables
collaboration between members and staff on individual agenda items.
· The ability to participate in discussions on
any meeting agenda item and see what others are saying about various important
topics on the agenda.
Those are just a few of the tools found in our Board Apps that make
serving on a board of directors easier and more convenient than ever before.
Interested in learning more about the board portal of choice for cost-conscious
Sign up for a demo today!